The Merits of Access and Key Control for Cannabis Security
Key Management: Joint Security Plan
Tim Sutton, a senior security consultant at Guidepost Solutions, who is regarded as one of the top cannabis security experts in the field, warns new cannabis operators that a Security Plan is much more than the systems’ integrator’s blueprints or the recommended security devices and technology systems. The project should consist of a security master plan that will encompass security management, security operations and a security technology roadmap. Sutton says that the first stop prior to selecting any project’s systems integration team is a consultant that has been previously tested in the highly regulated cannabis market.
“Security systems such as cameras, electronic access control, and alarms are tools. Tools are not solutions; they are tools. A strong security program based upon experience, best practices, and standards must be developed and implemented,” Sutton explains. “A Security Master Plan is what ultimately ensures compliance and is needed for a permit or license to operate.”
Consultants like Sutton, who jumped into the industry during its inception in the U.S., contend that because the legal side of the cannabis industry is still relatively new, businesses that are launching and looking to play by the rules when securing a license and staying compliant face more complexities due to the lack of federal regulations. However, when it comes to security for grow facilities and dispensaries, there are some cannabis industry best practices that have become standard requirements such as taking sufficient safety measures to deter and prevent unauthorized entrance into areas containing marijuana by implementing secured entrances and an integrated access control solution, ensuring that vital records such as personnel information, inventory information ranging from seed to product and purchase information, be stored in a secure environment with electronic auditable key controls.
Every state also requires that a licensed premise must have a video surveillance system with unobstructed cameras views of any areas where cannabis is handled and provide a visual audit trail for all inventory. Along with this video surveillance system, there must be adequate monitoring and storage of video surveillance recordings. Many retail dispensaries will also stage security personnel during business hours and in some circumstances, 24/7. An alarm monitoring system that can be integrated with video, access control, key control cabinets and storage systems which trigger alerts during unauthorized access is also a required tool in most security plans.
Dealing with Internal Loss
While the security threats to cannabis cultivation centers and retail dispensaries are as varied as the regulations that ensure compliance, employee theft is perhaps the top threat marijuana businesses now face. According to Marijuana Business Daily, approximately 90% of the financial and product losses in the cannabis industry can be attributed to this cause.
Beyond the obvious security precaution of limiting access to areas within the facilities where cash, product and data information are stored, implementing an electronic key control solution may deter these soft targets from internal threats. A system that locks each individual key in a secured cabinet where only an authorized user who has the proper credentials to remove them for use is a priority. The audit capabilities can track both, the removal from, and return to, the key cabinet and can document that information in the system with details including name of user, time and which key was used. Many grow facilities and manufacturing businesses are also installing secured entrances like mantraps and portals, then doubling down in the building’s interior with multi-authentication enabled turnstiles and biometrics for secured labs and cash rooms.
In a rapidly evolving market like the cannabis industry, regulatory and compliance changes figure to be a constant headache. But a well-planned security blueprint that is based on foundational fundamentals of access and key controls can certainly alleviate some of the stress.
Author: Tim Purpura, VP Sales & Marketing, Morse Watchmans